Automatic assignment based on roles

With Joinly, you manage all access rights for your employees in one go. By smartly using HR data (role, department, location, or contract type), you automate the assignment of distribution lists, security groups, applications, and shared mailboxes. No more manual management, but direct and error-free provisioning.

Illustratie: toegangsrechten die automatisch worden toegewezen op basis van functie en afdeling.

Why automatic assignment?

Manually assigning rights takes time, leads to errors, and increases risks. With Joinly, you set clear rules: who starts gets the right access automatically. In case of role changes or termination, rights are immediately adjusted or revoked.

Security groups
Employees automatically gain access to the right network drives, Teams channels, or internal systems. The assignment is fully based on HR data.
Applications
Access to applications is centrally managed via Entra. Think of Salesforce, AFAS, HubSpot, or internal tools. Employees automatically get only what they need, nothing more and nothing less.
Distribution lists
New employees are automatically added to the correct email lists, such as sales@, finance@, or location-rotterdam@. No more separate requests to IT, but directly well arranged.
Shared mailboxes
New team members immediately gain access to shared mailboxes, such as support@ or info@. Joinly links this directly to the role or department of the employee.

How does it work?

With Joinly, you define once which employee gets access to what. From that moment on, everything happens automatically: HR data forms the basis, Joinly translates this into smart rules and ensures the correct assignment. This way, access always remains current, without manual management.

1. HR as a source
Joinly reads along with systems like AFAS, Nmbrs, or Youforce
2. Smart rules
With AI support, you easily set assignment rules.
3. Automatic provisioning
Joinly connects employees directly to the right objects in Entra.
4. Continuously current
Changes in HR are automatically forwarded, without IT intervention.

Een regel-gebaseerde autorisatiegroep in Joinly: lidmaatschap bepaald door een voorwaarde, met voorgestelde leden die automatisch aan de regels voldoen.

The benefits of Joinly

Fast
New employees are immediately productive and have access to their data so they can get started on their first day.
Secure
Only access to what is truly necessary. Employees who leave automatically lose their access.
Efficient
IT no longer has to handle separate tickets and HR no longer has to deal with IT-related matters, everything is automated.
Controllable
Retain control over all accounts and permissions within your organization; with Joinly, you always have insight into who has which permissions.