Licence management
Microsoft 365 licences that follow HR status at all your clients
Licences are the part of account management your client sees on the invoice. A licence that keeps running for someone who left months ago, or a heavy licence for a role that needs a light one, gets noticed sooner or later. With Joinly the licence belongs to the role and follows what happens in HR.
The short answer
Microsoft 365 licence management means every employee has the licence that fits their work, and licences are freed up as soon as someone leaves. With Joinly you link the licence to a role based on job title, department or location. When someone joins, they get the licence of their role; when they change jobs, it changes with them; when they leave, the licence is freed up. Per client you see in one overview which licences are in use.
Licences that keep running
Assigning a licence is quick, and that is why it is often done in passing. When someone leaves, it stays because the account has not been removed yet. When someone changes jobs, they get an extra licence and the old one stays. After a few years, the number of licences at your client no longer matches the number of people who work there.
The licence belongs to the role
In Joinly a licence is an access item, just like a group or a Teams channel. You link it to a role: the front desk employee gets a different licence from the financial controller. When someone joins, they get the licence of their role. When they change jobs, the licence changes with them. When they leave, the licence is freed up for the next person.
Which licences belong to which roles, you agree per client. Your standard is the starting point, and you adjust whatever is different at that client.
A bill that adds up
Per client you see in one overview which licences are in use and by whom. That makes the conversation with your client about their Microsoft bill a lot simpler: the licences follow the people who work there, and you can show why.
Licence management
Frequently asked questions
How do you link Microsoft 365 licences to job roles?
By linking the licence to a role. In Joinly a role is based on job title, department or location from HR, and everyone with that role gets the licence that goes with it.
What happens to the licence when someone leaves?
On the last working day the licence is freed up, at the same time as the account is blocked. It is then available for the next employee.
What happens to the licence when someone changes jobs?
It changes with the role. If the new job comes with a different licence, the employee gets that one and the old one is removed.
Can I see per client which licences are in use?
Yes. Per client you see in one overview which licences are in use and by whom.
- Joinly for MSPsFor an MSP, every joiner and leaver at a client is a ticket, a checklist and work that is hard to bill for. Joinly picks up those changes from your client's HR system and handles accounts, groups, licences and access automatically. For all your clients, from one login, with each client in its own environment.
- IT offboarding checklistWhen someone leaves, IT has one question to answer: can this person still get into anything after their last day? This checklist goes through the steps that takes, and shows for each step what Joinly does as soon as the end date is in HR.
- Access control matrix per clientAlmost every organisation has an access control matrix somewhere: a spreadsheet with job roles in the rows and systems in the columns. And almost everywhere it lags behind what is actually set up. With Joinly the matrix becomes the place access comes from, so it never lags behind again.
- Cleaning up stale accountsAlmost every environment has accounts that no longer belong there: of people who left long ago, of a test that was never finished, of a connection nobody remembers. As long as they are there, they are a way in. This is how you find them, and how you make sure they do not come back.
Account management for your clients as a standard service?
In an introduction we walk through how Joinly would work for your clients: which HR systems, which environments and where you want to start. We agree the terms of a partnership in the same conversation.
Book an introduction