How BUKO keeps control of accounts while project staffing keeps changing

BUKO wanted to make user management simpler and more reliable: one way of working for the whole organisation, instead of separate actions for every new employee or contract change.

The HR system had to lead. Is someone employed? Then there should be an account. Does something change in the employee records? Then that should be updated automatically. And when someone leaves, the account should be closed.

For temporary staff the end date plays an important part. That way nobody has to keep track by hand of when an account is no longer needed.

With Joinly, user management is connected to BUKO's employee records.

When a new employee starts, an account is created automatically with the data from HR. Changes in job, department or manager, for example, are processed as well.

For temporary staff the end date is taken along too. As soon as their employment ends, the account is closed automatically.

That means permanent and temporary staff are managed in the same way. The IT department no longer has to act on every change. And the changes are recorded, so it is always possible to see what happened to an account.

BUKO now manages 494 identities through Joinly. Around 60 changes a month are handled automatically.

That saves the IT department a lot of recurring work. New employees can start on time, changes are carried through properly and the accounts of people who have left do not stay active for no reason.

For an organisation whose staffing changes regularly, that brings calm and overview.

The result: user management that moves with the projects, without IT constantly having to chase it.