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Joinly by KoppelHet

Vervoer Gooi en Vechtstreek

More control over user accounts and access to sensitive data

With Joinly, Vervoer Gooi en Vechtstreek has automated its user management. Accounts move with the employee records and changes are recorded. That saves time and gives more overview.

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A planner and a driver looking at a route on a tablet beside a van
employees
around 210employees
staff changes a month handled automatically
around 25staff changes a month handled automatically
change visible in the audit log
Everychange visible in the audit log

Access to systems needs careful management

On behalf of local authorities, Vervoer Gooi en Vechtstreek arranges transport for pupils and for people with a care assessment. Organising that well every day takes many people working together, from drivers and planners to customer service and administration.

That work involves data that has to be carefully protected. So it matters that employees have access to the systems they need, and also that accounts are closed in time when someone leaves.

Part of the user management used to be done by hand. Creating new accounts, changing details and closing the accounts of people who had left: these were recurring tasks for IT.

That took time, and it made it harder to work out afterwards exactly when an account had been created or changed.

More control, without extra administration

Vervoer Gooi en Vechtstreek was looking for a better way to organise user management.

The aim was to take the employee records as the starting point. As soon as someone joins, an account should be created automatically. When an employee changes job or department, their details should be updated. And when someone leaves, the account should be closed again.

The organisation also wanted more insight into the changes made, so that day-to-day management becomes simpler and it is clear afterwards what happened.

“The implementation was quick and simple, so we could get going without any hassle. The product does exactly what it should and simply works well. On top of that it saves us a lot of time in our daily processes.”
Vervoer Gooi en Vechtstreek

Automatic user management from HR

With Joinly, changes in the HR system are processed automatically in the user accounts.

A new driver or planner starting? Then the account is created from the data in the employee records. When someone changes job or department, those details are updated. And as soon as someone leaves, the account is closed.

All changes are also recorded in an audit log. That lets the organisation easily find which changes were made and when.

That makes user management more efficient and easier to see into. Instead of gathering information afterwards, there is one place where the changes are kept.

Het auditlog in Joinly: elke wijziging aan identiteiten en toegang, met wie het deed en waarom

Less work for IT, more insight into accounts

Vervoer Gooi en Vechtstreek now has around 25 staff changes a month handled automatically through Joinly.

As a result the IT department spends less time on recurring administrative tasks. At the same time, user accounts stay in line with the current employee records.

And when there are questions about an account or an earlier change, the information is easy to find.

For an organisation that works with personal data every day, that is an important improvement. It saves time, and it helps keep user management careful and clear.

The result: less manual work, better insight into changes and more control over user accounts.

What you can count on

  • No vendor lock-inYour identities and your configuration stay yours.
  • Your data out whenever you wantYou can export your data at any time.
  • Standard SLAOur standard SLA is available on request.
  • Support during implementationOur specialists set it up together with you.
  • ISO 27001 certifiedInformation security to an internationally recognised standard.

Customer stories

More customer stories

Organisations with a similar question, in a different sector.

Want to see what this means for your organisation?

Book a 30-minute demo. We walk through your own situation: which HR system you use, which systems need to follow and what can be automated first.

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