21 schools, one way of handling accounts

The board wanted to handle accounts centrally, from the HR system, without the schools having to become the same. Every school has its own teams, its own shared folders and its own way of working, and that had to stay. What had to be central was the process: whoever joins gets an account, whoever moves school gets the access of the new school, whoever leaves loses everything.

Joinly reads the HR system and translates school and role into the accounts and groups that belong with them. A teacher at school A lands in the groups and Teams of school A; a head gets what a head needs; a supply teacher working at three schools gets the access of all three. The structure per school is set down the way the board wants it, and applied by the system.

A move to another school is one change in the HR system. Joinly adds the new school and removes the old one. And on the end date of a contract the account closes, even when there are eighty of them at once in August.

The start of the school year no longer costs weeks of manual work. Whatever is entered in the HR system is ready on the first school day, for all twenty-one schools at once. Through the year Joinly handles around forty-five changes a month without anyone looking at it.

Every school keeps its own structure, and the board has one overview of who has which access at which school. That overview is there in September too, when everyone is too busy to make it.