Automate onboarding & offboarding from AFAS to Entra

AFAS integration with Entra ID

Let IT automatically adapt to HR processes. New employees receive immediate access to the right systems, job changes are processed automatically, and upon termination, access is immediately revoked. This facilitates faster, more consistent onboarding and offboarding without manual steps.

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Why would you integrate AFAS with Entra ID via Joinly

Automate identity management with AFAS

In many organisations, errors, delays, and security risks arise because HR systems and IT environments operate separately. With Joinly's HR ↔ Microsoft Entra ID integration, you can use your HR system as the central source for identity management. This way, accounts, roles, and access are automatically synchronised based on HR data, without manual actions.

When an employee is created in your HR package, Joinly ensures that they are automatically created in your identity provider. Then, as an IT or HR team and as an employee, you receive automated messages about your changes. This way, IT is always in control, HR can track whether employees are successfully onboarded, and employees get immediate access to the company software they need.

"Er kon supersnel geschakeld worden en de flexibiliteit van de inrichting van de koppeling is voor ons een grote plus"

Wilvert Blauwendraad - ICT Manager Dael

AFAS as your central place for HR data

ISO27001 certified

Automatic onboarding, offboarding and changes

New employees are automatically created in Entra as soon as they appear in AFAS. No tickets, no waiting times, and immediately productive from day one.

Betere security & compliance

Access is automatically adjusted with role changes and immediately revoked upon termination of employment. This helps prevent zombie accounts and makes it easier to comply with security and audit requirements.

Less management, more control

IT no longer needs to manage manual accounts. Everything is handled centrally, predictably, and transparently via Joinly with logging, monitoring, and error handling.

Save on software costs

Nothing is more annoying than paying for something you don't use. Joinly automatically deactivates accounts that are not used.

How does the integration work?

Employees from your HR system, automatically in your IT environment

Onboard employee

Employee is created in AFAS

As soon as a new employee is created in AFAS, a new account is automatically created in Entra ID.

AFAS: From: HR Manager - To: Senior HR Manager

Employee changes role and/or department

A position change in AFAS may affect the applications and/or rights that the employee has access to. The job change is automatically retrieved by Joinly and synchronized to Entra ID.

AFAS: From: HR Manager - To: Senior HR Manager

AFAS: From: Maaike Jansen - To: Maaike Jansen - de Weerd

Employee data is being modified

Joinly retrieves the changed data from the HR system and ensures the changes are automatically applied in Entra ID.

Offboard employee

Employee is leaving the service

When an employee leaves the company, they are automatically deactivated in Entra ID by Joinly to remove rights from applications and deactivate accounts.

Onboard employee

Employee is created in AFAS

As soon as a new employee is created in AFAS, a new account is automatically created in Entra ID.

AFAS: From: HR Manager - To: Senior HR Manager

AFAS: From: Maaike Jansen - To: Maaike Jansen - de Weerd

Employee data is being modified

AFAS: From: HR Manager - To: Senior HR Manager

Employee changes role and/or department

A position change in AFAS may affect the applications and/or rights that the employee has access to. The job change is automatically retrieved by Joinly and synchronized to Entra ID.

Offboard employee

Employee is leaving the service

Schedule a demo for the integration with AFAS

We'd be happy to show you all the benefits of the integration. Schedule a demo to review the Joinly platform with one of our account managers.

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More about AFAS

Integrating AFAS with Joinly: Automatic user management

AFAS Profit is the central source for HRM, payroll, and personnel management for many organizations. But as long as AFAS is not connected to the rest of your applications, user management remains a manual and error-prone process.

The challenge: manual user management

AFAS contains up-to-date, reliable personnel data, but without a direct integration with your IT landscape, problems arise:

IT manages accounts manually via Excel, email, or separate lists
Employees unnecessarily wait for access to systems upon hiring
Accounts of departed employees remain active for too long
HR and IT work separately, resulting in inconsistencies

All of this leads to increased risks of data breaches, loss of productivity, and unnecessary workload for IT management.

The solution: integrating AFAS via Joinly

Joinly offers a robust, proven integration between AFAS and all your business software. We automate the entire process of user provisioning and deprovisioning, based on the data in your AFAS HR administration.

What this integration delivers:

New employees automatically receive accounts in the applications they need
Changes in position, department, or contract are immediately reflected in all your applications
Accounts are automatically deactivated upon termination
HR takes the lead; IT no longer has to perform manual actions

With the AFAS integration, a streamlined chain from HR to IT is created. This improves security, increases efficiency, and shortens the time-to-productivity during onboarding.

Certified AFAS integration partner

Joinly (KoppelHet) is certified by AFAS as an integration partner. This ensures that you have an integration that has been checked and certified by AFAS itself. For example, check our integration with Entra ID / Active Directory on AFAS's page: https://partner.afas.nl/product-prs/artikel?BiId=17349

HR as the new source of truth for Identity & Access Management

More and more organizations are shifting from IT-driven to HR-driven identity management. No longer does the helpdesk decide who gets access, but the HR system that records the lifecycle of each employee. In this article, you will learn why HR is the new source of truth for IAM.

HR as the new source of truth for Identity & Access Management

RBAC vs. ABAC: who gets the key to your digital home?

Discover the difference between RBAC and ABAC via Joinly and learn how to manage your software landscape securely and automatically with a combination of roles and attributes for optimal access management.

RBAC vs. ABAC: who gets the key to your digital home?

HR-driven provisioning: automate hiring, transfers, and departures

Every employee goes through a journey within the organisation: they join, sometimes change roles or departments, and eventually leave the company. At each step, access and permissions must be carefully managed. Traditionally, this often happens manually: HR registers someone, IT creates accounts, managers request additional permissions… The result? A lot of work, errors, and risks.

HR-driven provisioning: automate hiring, transfers, and departures

Joinly by KoppelHet certified partner of AFAS

Joinly's parent company KoppelHet is a certified integration partner of AFAS.

Joinly by KoppelHet certified partner of AFAS

Joinly's parent company KoppelHet is a certified integration partner of AFAS.

Joinly by KoppelHet certified partner of AFAS

Joinly's parent company KoppelHet is a certified integration partner of AFAS.

AFAS integrations: GET and UPDATE connectors

About AFAS Get and Update connectors.

AFAS integrations: GET and UPDATE connectors

About AFAS Get and Update connectors.

AFAS integrations: GET and UPDATE connectors

About AFAS Get and Update connectors.

Browsing is free

Schedule a no-obligation demo

In 30 minutes, we would love to show you how Joinly adds value for the entire organization.

Schedule a demo

Browsing is free

Schedule a no-obligation demo

In 30 minutes, we would love to show you how Joinly adds value for the entire organization.

Schedule a demo

Browsing is free

Schedule a no-obligation demo

In 30 minutes, we would love to show you how Joinly adds value for the entire organization.

Schedule a demo