Every employee goes through a journey within the organisation: they join, sometimes change role or department, and eventually leave the company. At each step, access and rights must be carefully managed.

Traditionally, this is often done manually: HR registers someone, IT creates accounts, managers request additional rights… The result? A lot of work, errors and risks.

HR-driven provisioning solves this by using the HR system as the source for all identity and access rights. In this blog, we explain what it is, how it works, and the benefits it offers.

What is HR-driven provisioning?

Provisioning is the process by which an employee receives the correct digital rights and accounts. Think of access to e-mail, HR software, financial applications or collaboration tools.

With HR-driven provisioning, the HR system is the engine:

• HR registers ingress, internal mobility, or egress.

• The IAM solution (such as Joinly) directly translates this into the correct access in all connected systems.

• Everything runs automatically, without manual IT work.

How does it work in practice?

1. Ingress

A new employee starts. As soon as HR enters the data, IAM automatically creates accounts in systems like Office 365, Slack, AFAS or YouServe. The employee can start working immediately on day one.

2. Internal Mobility

An employee changes role or department. The HR system is updated and IAM immediately adjusts the rights: old rights lapse, new ones are assigned. This way, someone gets access to the right applications and documents — and nothing more.

3. Egress

An employee leaves the organisation. On the last working day, IAM ensures all accounts are blocked or removed. This prevents former employees from retaining access to sensitive systems.

The benefits of HR-driven provisioning

1. Reduced risks and increased security
   No more forgotten standalone accounts. Everything seamlessly integrates with HR processes, giving you control over access and reducing risks.

2. Time-saving for HR and IT
   Manual administration disappears. IT no longer needs to create accounts, and HR doesn't need to call to check that everything is arranged.

3. Better experience for employees
   New employees can start immediately. No frustration with missing access or long waiting times.

4. Compliance and audit trail
   Each change is recorded. You always have insight into who received access and when, essential for GDPR and ISO 27001 audits.

HR and IT in control together

One of the greatest benefits of HR-driven provisioning is that HR and IT work more closely together. HR determines the source data, IT ensures the technical integrations and security. Together they create a streamlined and secure work environment.

HR-driven provisioning with Joinly

Joinly makes HR-driven provisioning easy with standard integrations with widely used HR and IT systems. Think of:

• AFAS

• YouServe

• Personio

• Youforce

• Nmbrs

In addition, Joinly seamlessly integrates with target IT systems such as Active Directory, Entra ID, and applications for collaboration and payroll.

This ensures that ingress, internal mobility, and egress are always efficiently managed.

Conclusion

HR-driven provisioning is the way to automate ingress, internal mobility, and egress. It makes organisations safer, more efficient, and more attractive for employees.

Instead of standalone processes and risks, you get a streamlined whole where HR is the starting point and IAM manages everything automatically.