Every employee embarks on a journey within the organisation: they join, sometimes change roles or departments, and eventually leave the company. At each step, access and rights need to be carefully arranged.

Traditionally, this often happens manually: HR registers someone, IT creates accounts, managers request additional rights… The result? Lots of work, errors, and risks.

HR-driven provisioning solves this by using the HR system as the source for all identity and access rights. In this blog, we explain what it is, how it works, and what benefits it offers.

What is HR-driven provisioning?

Provisioning is the process by which an employee receives the correct digital rights and accounts. Think of access to email, HR software, financial applications, or collaboration tools.

With HR-driven provisioning, the HR system is the engine:

• HR registers onboarding, role changes, or offboarding.

• The IAM solution (such as Joinly) immediately translates this into the correct access across all connected systems.

• Everything operates automatically, without manual IT work.

How does it work in practice?

1. Onboarding

A new employee starts. As soon as HR enters the data, IAM automatically creates accounts in systems such as Office 365, Slack, AFAS, or YouServe. The employee can start working from day one.

2. Role change

An employee changes role or department. The HR system is updated and IAM immediately adjusts the rights: old rights are revoked, new ones are granted. This ensures access to the correct applications and documents — and nothing more.

3. Offboarding

An employee leaves the organisation. On the final working day, IAM ensures all accounts are blocked or removed. This prevents former employees from retaining access to sensitive systems.

The benefits of HR-driven provisioning

1. Less risk and increased security
   No more forgotten individual accounts. Everything seamlessly aligns with HR processes, allowing you to maintain control over access and reduce risks.

2. Time savings for HR and IT
   Manual administration disappears. IT no longer needs to create accounts and HR doesn't need to make follow-up calls to check if everything is arranged.

3. Better experience for employees
   New employees can start immediately. No frustration due to lacking access or long waiting times.

4. Compliance and audit trail
   Every change is recorded. You always have insight into who accessed what and when, essential for GDPR and ISO 27001 audits.

HR and IT together at the helm

One of the biggest advantages of HR-driven provisioning is that HR and IT work more closely together. HR defines the source data, IT takes care of technical integrations and security. Together they create a streamlined and secure working environment.

HR-driven provisioning with Joinly

Joinly makes HR-driven provisioning simple with standard integrations with popular HR and IT systems. Think of:

• AFAS

• YouServe

• Personio

• Youforce

• Nmbrs

Additionally, Joinly effortlessly connects with IT target systems such as Active Directory, Entra ID, and collaboration and payroll applications.

This ensures that onboarding, role changes, and offboarding are always properly arranged.

Conclusion

HR-driven provisioning is the way to automate onboarding, role changes, and offboarding. It makes organisations safer, more efficient, and more attractive for employees.

Instead of fragmented processes and risks, you get a streamlined whole where HR is the starting point and IAM automatically manages everything.