The first working day of a new employee always feels special. A fresh face at the coffee machine, new energy in the team, a moment when you want to show as an organisation that everything is well arranged. But in practice, that first day often goes differently than hoped.

A new employee logs in and… nothing works.
Access is missing. Systems have not yet been configured. The laptop needs to be reset. And after an hour of waiting, someone from IT sends a message saying that the access request is still being processed.

A day that should have been inspiring, ends in frustration. Not because the employee did something wrong, but because onboarding is still dependent on manual work, loose emails, and human follow-up.

IAM completely changes that.

Why onboarding often goes wrong

Organisations have become more complex. New employees need access to more and more applications, devices, shared folders, and cloud environments. At the same time, the speed at which people switch roles, teams, or functions is greater than ever.

In such an environment, errors like the following easily occur:

• accounts that are forgotten

• rights that are granted too late or incompletely

• double manual steps in different systems

IT departments do their best, but manual identity management is simply not scalable. And when systems are missing, productivity drops immediately. Research shows that employees who do not have full access on day one work less efficiently and are less satisfied even months later.

That is exactly why IAM is a game changer for onboarding.

IAM makes onboarding natural and effortless

Imagine an onboarding where everything is ready before someone even steps into the organisation. The digital identity already exists, the applications are linked, the roles and access rights are fully prepared.

When the employee opens their laptop on the first morning, they are effortlessly recognised. All applications are immediately available. The HR department no longer has to visit IT, and IT no longer has to handle dozens of separate tasks. Everything happens automatically based on one source: the digital identity.

IAM ensures an onboarding process that is reliable and predictable. Based on clear roles, automated workflows, and intelligent verification. The result feels almost magical, but it’s pure technology.

A story we hear often at Joinly

An organisation told us that new employees sometimes had to wait up to three days to gain access to all systems. During that time, they sat at their desks but could not be productive. Teams did not know when someone would be fully trained, and IT lost a lot of time correcting forgotten rights.

When they switched to automated identity management with Joinly, the difference was enormous. New employees now had access to all necessary applications the night before their first working day. Managers no longer had to send emails to IT, and IT was sure that every new identity was created correctly.

The employees themselves were surprised. They described their onboarding as smooth, professional, and well-organised. For the organisation, this meant not only less frustration but also a much stronger employer brand.

The power of automated role-based access

IAM works best when access is based on roles. Not on manual choices or lists in Excel, but on clear links between function and rights.

That means, for example:
A new employee in Finance automatically gets access to financial applications, reporting tools, and specific folders.
A new marketer gets access to content platforms, analytics dashboards, and shared folders with marketing materials.

IAM translates roles into rights without anyone having to intervene.
This makes the onboarding process consistent and error-free.

Day one productivity is pure gain

The success of onboarding is determined by the question: can someone add value from day one? IAM helps organisations achieve that by giving every new employee seamless access to everything they need.

The benefits are structural and noticeable:

• less waiting time

• fewer IT tickets

• higher employee satisfaction

But above all, employees get the feeling that everything is under control. That the organisation is professional. That attention has been paid to their start.

This feeling determines how engaged someone is from day one.

What many organisations forget: offboarding is part of it

Onboarding and offboarding are two sides of the same coin. Where onboarding is about granting access immediately, offboarding is about revoking access in a timely manner.

IAM ensures that this process is also automatic. When someone leaves the organisation, the identity is deactivated, and all rights vanish in one smooth motion. No forgotten accounts, no leftover access, no risk of data breaches.

This makes the identity management process complete and secure.

Joinly makes onboarding a powerful moment

At Joinly, we believe that onboarding is a business card for your organisation. A smooth, error-free start makes new employees feel that everything is well arranged. That their time is valuable. That they are welcome.

IAM is the key to this.
It offers the technology that transforms onboarding from a logistical challenge into a strategic advantage.

With Joinly, every new employee gets exactly the access they need on day one. Not too little, not too much, but just right. Safe, controlled, and fully automated.

This way, you make onboarding a powerful start for every employee.
And a strong step forward for the entire organisation.