Integration with Visma Youserve

Automate employee onboarding, internal transfers, and offboarding to your IT landscape

Let IT automatically adapt to HR processes. New employees receive immediate access to the right systems, job changes are processed automatically, and upon termination, access is immediately revoked. This facilitates faster, more consistent onboarding and offboarding without manual steps.

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Waarom zou je, jouw IT-omgeving koppelen met Visma Youserve?

Automatiseer identity management vanuit Visma Youserve

In many organisations, errors, delays, and security risks arise because HR systems and IT environments operate separately. With Joinly's HR ↔ Microsoft Entra ID integration, you can use your HR system as the central source for identity management. This way, accounts, roles, and access are automatically synchronised based on HR data, without manual actions.

When an employee is created in your HR package, Joinly ensures that they are automatically created in your identity provider. Then, as an IT or HR team and as an employee, you receive automated messages about your changes. This way, IT is always in control, HR can track whether employees are successfully onboarded, and employees get immediate access to the company software they need.

"Er kon supersnel geschakeld worden en de flexibiliteit van de inrichting van de koppeling is voor ons een grote plus"

Wilvert Blauwendraad - ICT Manager Dael

Visma Youserve als jouw centrale plek voor HR-gegevens

ISO27001 certified

Automatic onboarding, offboarding and changes

Microsoft Entra is a powerful identity platform, but it is not designed for daily operational management in growing organisations. As soon as you have more users, systems, and processes, friction arises.
Management often takes place through multiple portals, separate configurations, and manual actions. For simple tasks such as onboarding, role changes, or offboarding, multiple steps are required. Many teams solve this with PowerShell scripts or temporary workarounds, which make management even more vulnerable.
In hybrid environments, this problem becomes even larger. The combination of on-premises Active Directory and cloud Entra creates duplicate processes, synchronisation challenges, and an increased management burden. What started as a straightforward setup quickly grows into a complex landscape that is difficult to control.

Common problems in practice
❌ Manual account creation in multiple systems
❌ Forgotten offboarding and leftover accounts
❌ Permissions that persist after role changes
❌ Dependence on error-prone scripts
❌ Stress around audits and compliance controls

The consequence: higher workload for IT, more security risks, and less control over who has access to what.

Betere security & compliance

Access is automatically adjusted with role changes and immediately revoked upon termination of employment. This helps prevent zombie accounts and makes it easier to comply with security and audit requirements.

Less management, more control

IT no longer needs to manage manual accounts. Everything is handled centrally, predictably, and transparently via Joinly with logging, monitoring, and error handling.

Save on software costs

Nothing is more annoying than paying for something you don't use. Joinly automatically deactivates accounts that are not used.

Would you like to integrate Visma Youserve with (Azure) Active Directory?

Joinly natively integrates your HR system with (Azure) Active Directory. Visit our page for the integration with (Azure) Active Directory / Microsoft Entra ID for more information!

Visma Youserve integrate with (Azure) Active Directory

Your business software - Target systems

Employee is created

As soon as a new employee is created in Visma Youserve this employee is automatically created by Joinly in all your business applications. This way, the account is automatically issued and created for the new employee.

Employee is created

Employee data is modified

Joinly retrieves the modified data from your HR system and synchronizes all changes to your linked business software.

Employee data is modified

Joinly retrieves the modified data from your HR system and synchronizes all changes to your linked business software.

Employee data is modified

Joinly retrieves the modified data from your HR system and synchronizes all changes to your linked business software.

Employee changes position and/or department

A position change in Visma Youserve can affect the applications and/or rights to which the employee has access. The position change is automatically retrieved by Joinly and synchronized to your business software.

Employee changes position and/or department

Employee leaves service

When an employee leaves service, they are automatically deactivated by Joinly so that rights in applications are revoked and accounts are deactivated.

Employee leaves service

When an employee leaves service, they are automatically deactivated by Joinly so that rights in applications are revoked and accounts are deactivated.

Employee leaves service

When an employee leaves service, they are automatically deactivated by Joinly so that rights in applications are revoked and accounts are deactivated.

Visma YouServe integration via Joinly: Smart and secure user management

Many organizations use Visma YouServe as a central HR and payroll system. It contains all current employee data – from contracts and positions to departments and changes. But as long as YouServe is not connected to your IT environment, user management remains a manual and error-prone process.

Why manual user management with YouServe no longer works

Without a connection between YouServe and your applications, HR and IT often encounter the same problems:

IT has to manually create or manage accounts via Excel, email, or separate lists
New employees unnecessarily wait for access to their systems and applications
Accounts of departed employees remain active for too long, leading to security risks
HR and IT work in silos, causing inconsistency and frustration

The result: higher workload, increased risk of data breaches, and delays in onboarding.

The solution: automatic connection of YouServe with Joinly

With Joinly, you connect Visma YouServe directly to your business applications and IT systems. Our standard YouServe integration automates the entire process of user provisioning and deprovisioning. HR takes the lead, while IT only needs to control instead of execute.

This is what the YouServe integration delivers:

New employees automatically gain access to the right applications
Changes in position, department, or contract are immediately implemented
Accounts are securely deactivated as soon as someone leaves
HR and IT work from one reliable source of truth

Thanks to the integration, a streamlined HR-IT chain is created: safer, more efficient, and without manual actions. The result: fewer risks, lower workload, and a much faster time-to-productivity during onboarding.

Looking for a Visma YouServe integration that is safe, reliable, and future-proof? With Joinly, user management becomes simple, error-free, and fully automated.

HR as the new source of truth for Identity & Access Management

More and more organizations are shifting from IT-driven to HR-driven identity management. No longer does the helpdesk decide who gets access, but the HR system that records the lifecycle of each employee. In this article, you will learn why HR is the new source of truth for IAM.

HR as the new source of truth for Identity & Access Management

HR-driven provisioning: automate hiring, transfers, and departures

Every employee goes through a journey within the organisation: they join, sometimes change roles or departments, and eventually leave the company. At each step, access and permissions must be carefully managed. Traditionally, this often happens manually: HR registers someone, IT creates accounts, managers request additional permissions… The result? A lot of work, errors, and risks.

HR-driven provisioning: automate hiring, transfers, and departures

Browsing is free

Schedule a no-obligation demo

In 30 minutes, we would love to show you how Joinly adds value for the entire organization.

Schedule a demo

Browsing is free

Schedule a no-obligation demo

In 30 minutes, we would love to show you how Joinly adds value for the entire organization.

Schedule a demo

Browsing is free

Schedule a no-obligation demo

In 30 minutes, we would love to show you how Joinly adds value for the entire organization.

Schedule a demo